The back office of a law practice, kept audit-ready.
Trust money is the one part of a practice where bookkeeping failure is a regulatory event. We keep Ontario firms' trust books to By-Law 9's forms, reconcile three ways every month inside the 25-day window — and run the general books, payroll and tax beside them.
What’s included
One engagement covers the trust side, the general side, and the software both run on.
Trust books to By-Law 9's forms
Trust receipts and disbursements journals, an individual ledger per client and matter, transfer records with reasons — the exact records a spot audit asks for.
The monthly three-way reconciliation
Bank balance, trust ledger, and the total of client ledgers agreed monthly — completed inside the Law Society's 25-day window, with differences investigated, not carried.
Entries permanent by design
A wrong trust entry is reversed, never deleted — the correction trail an examiner expects to find, enforced by the system rather than by discipline.
The general side, same team
Firm books, HST, payroll for staff and associates, T2 and partner T1s — the whole practice on one team, so trust and general never drift apart.
LEAP Legal, certified
We are certified LEAP Legal consultants and have trained 300+ legal professionals on it — setup, migration from PCLaw or Cosmolex, templates, training, and monthly operation.
Spot-audit readiness as a state
Because the records are kept to the By-Law's forms every month, an audit notice changes nothing about the books — only who is reading them.
Why firms fail audits — and why ours don’t have to
Spot audits are rarely failed on misappropriation. They are failed on mechanics: reconciliations done late or not at all, differences carried unexplained, client ledgers that no longer tie to the bank. Those are bookkeeping failures — which means they are preventable by bookkeeping. The full requirements are in our By-Law 9 reference; the division of labour is simpler still: we keep the records and reconcile, you review and sign.
- — Trust postings kept current through the month
- — Statements in → three-way reconciliation inside 25 days
- — Differences investigated the month they appear
- — A signed-off package for the lawyer's review
- — General books, HST and payroll closed on the same clock
How it starts
A 20-minute conversation
Free, and genuinely 20 minutes: your volume, your entities, the state of the books. If we are not the right fit, we say so and point you somewhere.
A fixed fee, in writing
One number for the year, agreed before any work starts. Software, setup and onboarding are part of it — there is no second bill from anyone else.
We take it from there
Our team builds your books on our platform, catches up whatever is behind, and runs the monthly close. You watch it happen in the same system we work in.
Asked by firms
We just opened a trust account. What must exist from day one?
The By-Law 9 record set: trust journals, per-client ledgers, and a monthly three-way reconciliation completed within 25 days of month-end — plus a financial institution that provides the required source documents, like cheque images. Starting compliant is a setup task; becoming compliant later is a reconstruction. We do the setup as part of onboarding.
Our reconciliations are months behind. How bad is that?
It is the single most common spot-audit finding, and it is fixable the same way any backlog is: rebuild month by month, tie each three-way, document the differences. Better done before the Law Society letter than after — examiners read a self-corrected record very differently from an uncorrected one.
Can you move us onto LEAP Legal from PCLaw or spreadsheets?
Yes — matter migration, trust configuration to your province's rules, document templates and team training are exactly what our LEAP Legal certification covers. Balances tie out to the day you switch, and the trust history carries over intact.
Do you work with paralegal practices?
Yes — Ontario paralegals operate under the same By-Law 9 record-keeping regime, and the trust discipline is identical. Sole practitioners are welcome; trust compliance does not scale down its requirements for small practices, so small practices are precisely who needs it handled.
Ready to put your
business on autopilot?
Twenty minutes, no charge. We will look at how your books are kept today and tell you exactly what we would do differently — and that advice is yours to keep, whether you hire us or not.